A) Are welcome to enter their work production companies, post production companies, editing houses, music production companies, digital production companies, independent professionals and advertising agencies from all over the world. Advertising agencies willing to enter their work must be aware that if they win, the credits will go to the production partner in first place, since this festival gives recognition to the execution, and not to the idea.
B) Ciclope promotes the participation of all countries, which gives the festival an international profile. English has been established as the official language. Pieces can be registered in any language, but ENGLISH SUBTITLES ARE MANDATORY for films in other languages (except in the Music Videos category).
C) The registration of the pieces, as well as the payment, has to be made exclusively through the online registration system of the festival. The piece/s will only be considered registered after the uploading process is complete and the corresponding payment has been done. Important: Entry fees are not refundable under any circumstance.
D) The registered pieces must count with the authorization of the advertiser, the agency and/or the owner of the reproduction rights of the work. Is the participant’s sole responsibility to comply with this rule. The festival shall not be held accountable for any type of responsibility that may arise in the shape of legal or claims of third parties for this or any other motive related to the intellectual property or reproduction rights of the work.
E) CICLOPE Festival’s entry deadline is September 17, 2021. The pieces must have been broadcasted for the first time between November 1, 2020, and November 1, 2021.
F) The organization, and/or the jury, if necessary, will have the right to request proof of emission in any stage of the contest, and the participant will be complied to submit it in a maximum time frame of 72 hours. If the event proof is not provided before the deadline, the piece will be automatically disqualified.
G) Without any exception, pieces that have been submitted for previous editions of the festival are not able to participate.
H) The organization and the jury, at its sole discretion when considered necessary, reserves the right to disqualify or change pieces to a different category from the one originally registered, without the need of communicating it previously.
I) With the purpose of promoting the festival, and when considered appropriate, the organization is authorized to project and/or publish in public or private presentations the registered pieces free of charge, without the need of any type of compensation to third parties.
J) The participant declares to own the broadcasting rights of the work and holds the festival unaccountable from all third party claims (this includes individuals and/or companies). The submission is anonymous, it should not include credits nor any reference to the companies involved in the production.
K) In case the organization confirms the piece does not comply with the before mentioned requirements, or any other expressed in the present rules and conditions, at its sole discretion it will exercise the right to automatically remove or disqualify the piece without the need of compensation or severance pay to the participating company or person.
L) CICLOPE’s judging process consists of three rounds. The first one is undertaken by the Executive Jury together with the Grand Jury, who watch and rank the entries on CICLOPE’s online platform. The 10 (ten) best-ranked entries in each category will be considered finalists. In the second round of judging, the Executive Jury discusses the finalist pieces on a Zoom meeting and awards one Gold, one Silver and one Bronze trophy in each category. In a video conference call, the Executive Jury can also award one Grand Prix for the best work of the year in each section. Only categories with fewer than 5 (five) participants can be declared vacant.
M) To avoid conflicts of interest, judges will abstain from voting on entries in which they or their companies (or companies from their global network) were involved
N) All winners will be announced online on Thursday 4 November, at 7.30 pm Berlin time (GMT+2). Winners will receive their trophies by courier
O) The Special Awards and the final ranking published by CICLOPE Festival at the end of the event are based on a points system where a company receives 1 (one) point for a finalist submission, 3 (three) points for a Bronze award, 5 (five) points for a Silver award, 7 (seven) points for a Gold award and 20 (twenty) points for a Grand Prix.
P) The ranking calculation for Best Production Company and Best Agency is based on all finalist entries and awards won by a credited company throughout all the categories. For the other special awards, only points won on the specific categories are considered. Production Companies final scoring is based on the entries made by any office of the company around the world.
Q) Entries that have been awarded at CICLOPE Africa, CICLOPE Latino and CICLOPE Asia in 2021 will automatically become a finalist in CICLOPE Festival 2021 on the corresponding category. The winning companies will not have to re-enter their pieces nor pay any fee to compete as a finalist in the corresponding category. The lists of winners are available in the corresponding websites.
R) All schedules and line-ups are subject to change without prior notice.